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Sunday, January 8, 2023

I Conducted a #ManagedPrintServices Assessment and Analysis - Then Gave it to ChatGTP



ChatGTP is a linguistics program that interrupts and responds to questions.  It's getting lots of attention on social networks.  The program either excites or intimidates, depending on perspective.

I loathe automatic proposal generators.  But this thing is incredible.

First, I asked the Super Smart Thing in the Sky:

What are the components and process of a successfully managed print services program the costs involved with implementing a program for a 400-bed hospital network?

It answered:

A successfully managed print services program for a hospital network typically includes the following components:

Inventory and assessment: This involves conducting a thorough inventory of the hospital's existing printers, copiers, and other imaging devices, as well as assessing their usage patterns and needs.

Standardization: Based on the assessment, the managed print services provider may recommend standardizing on a smaller number of printer models to streamline maintenance and supply chain management.

Implementation: The managed print services provider will work with the hospital to implement the new, standardized fleet of printers and copiers, as well as any necessary infrastructure upgrades (e.g. new servers or networking equipment).

Monitoring and maintenance: The provider will continuously monitor the performance of the printers and copiers, and perform regular maintenance to ensure they are running efficiently.

Supply chain management: The provider will manage the procurement and delivery of printer supplies (e.g. toner, ink) to the hospital.

User support: The provider will offer technical support to hospital staff for any issues or questions related to the printers and copiers.

The costs involved in implementing a managed print services program will depend on a variety of factors, including the number and type of devices in the hospital's existing fleet, the extent of necessary infrastructure upgrades, and the level of support and maintenance required. 

In general, a managed print services program can help a hospital reduce costs by optimizing its print fleet, streamlining supply chain management, and improving the overall efficiency of its printing operations.

Then I postulated, 

Please put together a managed print service proposal for replacing 150 copiers with 36 multifunction devices, a service agreement for 36 months, 15 new devices, a firewall, and BDR for 1100 users, a total cost of 25,987.00 per month.  Document management software, training, and 36 months of support for 45.00 per user.  Projected cost savings of $1.1M over the life of the agreement.

Resulting in:

Dear [Hospital],

We are pleased to present our managed print services proposal for your hospital network. Our solution includes the following components:

Replacement of 150 copiers with 36 multifunction devices: These devices will provide the hospital with advanced printing, copying, scanning, and faxing capabilities, as well as the ability to connect to the hospital's network and access document management systems.

Service agreement for 36 months: Our team will provide ongoing maintenance, support, and technical assistance for the devices for the duration of the agreement.

15 new devices: We will supply 15 new devices to the hospital to replace outdated or malfunctioning equipment.

Firewall: We will install a firewall to secure the hospital's network and protect against cyber threats.

BDR for 1100 users: We will provide a backup and disaster recovery solution to ensure the hospital's data is protected and can be quickly restored in the event of an outage or disaster.

Document management software: We will provide a document management software solution to help the hospital organize and manage its electronic documents and records.

Training and 36 months of support: Our team will provide training to hospital staff on the use of the new devices and document management software, as well as ongoing support for the duration of the agreement.

Projected cost savings: We project that the hospital will save $1.1 million over the life of the agreement through the optimization of its print fleet, streamlined supply chain management, and improved printing efficiency.

The total cost of our managed print services proposal is $25,987.00 per month, including training and support for 45.00 per user. We believe this represents a cost-effective and reliable solution for the hospital's printing needs, and we are confident that it will deliver significant cost savings over the long term.

Thank you for considering our proposal. We look forward to working with you to improve the efficiency and effectiveness of your hospital's printing operations.

Sincerely,
[Managed Print Services Provider]

###

Read the content.  From 63 words to 322.
  • I didn't say "...These devices will provide the hospital with advanced printing, copying, scanning, and faxing capabilities, as well as the ability to connect to the hospital's network and access document management systems..." - but ChatGTP did.
  • I didn't mention anything about Supply Chain - ChatGTP did.
  • I didn't write "...provide a backup and disaster recovery solution to ensure the hospital's data is protected and can be quickly restored in the event of an outage or disaster..." - ChatGTP did.
  • I didn't mention cyber threats - ChatGTP did.
in less than 4 minutes...

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Greg Walters, Incorporated
greg@grwalters.com
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